Plano, Texas:
December 5-6, 2017



About 20 miles north of Dallas, the city of Plano is an ideal site for the upcoming Meetings Quest, which will be held December 5-6 at the Renaissance Dallas at Plano Legacy West Hotel. Hosted by Visit Plano and presented by the Northstar Meetings Group, the event will demonstrate why conferences, trade shows and meetings of every size and scope are welcomed here, supported by a Texas-size helping of attentive care and a hospitality infrastructure that includes 380,000 square feet of meeting space and some 45 hotels with 5,400 guest rooms.

A mix of modern luxury and vintage charm, Plano offers plenty of after-hours leisure and entertainment options. Visitors also can roam the brick-lined streets of the historic Downtown Arts District, where buildings dating back more than a century house restaurants, boutiques and galleries.

Plano’s location enables easy access to the area’s professional sports, theaters, museums and famed Southfork Ranch. Getting here is a breeze, thanks to close proximity to both Dallas Fort Worth International and Dallas Love Field airports. DART (Dallas Area Rapid Transit) takes visitors to and from DFW airport, as well as downtown Dallas and beyond.



 Meetings Quest Plano Schedule of Events


Tuesday, December 5

 2:00 p.m. – 6:00 p.m. Meetings Quest Registration Desk Open
Legacy Foyer
 2:00 p.m. – 6:00 p.m. Arrivals Lounge
Legacy Foyer
  Welcome to Plano! Attendees are welcome to pick up their registration materials and mingle with their fellow attendees in a relaxed and informal setting as they get their Meeting Quest networking underway.  
 2:00 p.m. – 6:00 p.m. Exhibitor Setup
Legacy Grand Ballroom D
 6:00 p.m. – 8:00 p.m. Opening Celebration
Legacy Grand Ballroom A
  Experience the breath-taking capabilities of the newest entrant in the Dallas-Fort Worth hospitality scene: The Renaissance Dallas at Plano Legacy West Hotel, located at the $3 billion Legacy West urban mixed-use project. Meetings Quest attendees will be wowed by an opening celebration they won’t soon forget. You may even learn the Texas two-step or a little line dancing thanks to a live performance from the duo Whiskey Pants, which performs regularly at Dallas Cowboys football games. Don’t miss this Opening Celebration, which will embody the high spirits of Plano and demonstrate why people connect here.

Sponsored by: 






Wednesday, December 6

 8:00 a.m. – 4:00 p.m. Meetings Quest Registration Desk Open
Legacy Foyer
 8:30 a.m. – 9:00 a.m. Breakfast Buffet
Legacy Grand Ballroom BC
 9:00 a.m. – 9:15 a.m. Welcome to Meetings Quest!
Legacy Grand Ballroom BC
  Attendees will be welcomed to one of the most dynamic destinations in the U.S. by Mark Thompson, executive director of Visit Plano, and Mayor Harry LaRosiliere, who was elected mayor of Plano in 2013 and has been one of the key architects of Plano’s astounding growth and economic development.  
 9:15 a.m. – 10:15 a.m. Education Session #1
Legacy Grand Ballroom
  Future Now: Trends in the Meetings Industry

What is the latest global and domestic outlook for the meetings and business events industry? In this session, the latest event and hotel industry data sheds light on how the laws of supply-and-demand will affect the day-to-day business conditions for meeting planners and suppliers in 2018. Sourcing industry and proprietary data and recent articles in Northstar Meetings Group media – Meetings & Conventions, Successful Meetings, Meeting News, Incentive and SportsTravel – the presentation and Q&A session will help you understand the shared challenges and opportunities facing meeting planners today.

Presented by David Blansfield, Executive Vice President, Northstar Meetings Group

Top 10 Tech Trends & How to Use Them at Your Events

The world is changing more quickly than anyone could have possibly imagined, with the technology explosion as the driving force behind change. As the meetings sector makes plans for the next year, all the stakeholders are working hard to figure out what the future holds, how to do their jobs better and improve the attendee experience. Having a clear picture of what to expect is a challenge. This session covers the top 10 major event technology trends to watch for this coming year, and how to incorporate them into your events for more engagement and better ROI.

Presented by Ann Windham James, Chief Executive Officer and President, Imagine Xhibits, Inc.

 10:30 a.m. – 12:20 p.m. Expo Appointment Sessions
Legacy Grand Ballroom D
 12:30 p.m. – 1:45 p.m. Lunch and Education Session #2: 
Crisis Management and Event Security
Legacy Grand Ballroom BC
  All it takes is a look at the headlines to see that a security crises—attacks by terrorists or well-armed gunmen—is affecting gatherings and destinations large and small. With travelers’ concerns heightened and meeting-goers fears at an all-time high, meeting and event planners must recalibrate how they plan for event security and other inevitable crises.

This interactive session will provide an overview of the steps to take when organizing your events and will detail available resources for appropriately planning for the safety and security of your events. Information on working closely with your host venues and destinations—including developing a plan for managing security issues on-site—and considering in advance how to respond should your event be affected by a crisis, will be shared in this timely and insightful session.

Presented by Steven Hacker, CAE, CEM, FASAE

 2:00 p.m. – 4:00 p.m. Expo Appointment Sessions
Legacy Grand Ballroom D
 4:00 p.m. – 4:30 p.m. Exhibitor Tear Down
Legacy Grand Ballroom D
 4:30 p.m. – 6:00 p.m. Departures Lounge with Prize Drawings
Legacy Foyer
  You’ll want to plan to be on hand at the Departures Lounge as we’ll be announcing the winners of exciting prize drawings for both meeting planners and suppliers. The drawings will include some fabulous prizes—but you must be present to win!

Departures Lounge Sponsored by: